Change E-Mails

The Affiliate System extension includes email templates for all common scenarios which are located in Settings > Email Templates. These templates are described in the table below.

If your shop environment supports multiple languages, templates are included for each language. Use the language selector dropdown to switch between languages.

Email template	Description
PremsAffiliate: Approved info to customer	With this email, the customer is informed that their application to become a partner has been accepted.
PremsAffiliate: Declined info to customer	An email informing the customer that their application to become a partner has been rejected.
PremsAffiliate: New partner application info to admin	Email notification to the shop operator that a customer has submitted an application to become a partner.
PremsAffiliate: Partner code change approved	This email informs the partner that their requested affiliate code change has been accepted.
PremsAffiliate: Partner code change declined	Informs a partner that their requested change to the affiliate code has been rejected.
PremsAffiliate: Partner code change requested	Info email to the shop operator that a partner wants to change their affiliate code.
PremsAffiliate: Partner created new payout info to admin	If a partner requests payment of their commission, this email will be sent to the shop operator.
PremsAffiliate: Payout approved info to customer	This email template informs the partner about their commission payment.

Each email template can be edited, duplicated or deleted by clicking the corresponding “…” menu button for a template and selecting Edit, Duplicate or Delete, all of which are standard Shopware Administration options.

Editing email templates is an optional, advanced step and should only be carried out if the standard email templates are not suitable for your shop, e.g. to adjust the wording.

Editing an email template

From the Edit Email Template screen, modify the properties of the email template as required, using the following fields, then click Save.

Any dynamic elements within the email subject and body are represented by strings such as {{partner.customer.salutation.letterName }}. Modifying these strings may result in emails not displaying dynamic elements correctly, such as the customer name.

Setting		Panel	Type	Description
Type		Information	Dropdown menu	The type is a predefined value that is required for identifying the correct scenario for an email template. Do not change this setting for the standard email templates as this will cause issues with the app.
Description		Information	Free text input	Enter an optional description for the template.
Subject		Options	Free text input	Modify the default email subject header text New offer as required. The string {{ offer.offerNumber }} allows for dynamic display of the relevant offer number and should not be modified.
Sender name		Options	Free text input	Default is the string {{ salesChannel.name }} which allows dynamic displays of the sales channel. This should not be modified.
Upload file		Attachments	File explorer	Upload any files you wish to include as attachments for the current selected email template, such as terms and conditions or a privacy policy.
Plain text		Mail text	Free text input	Modify the default plain text version of the email body. There are various strings here which allow for dynamic elements within the email text, these should not be modified.
HTML		Mail text	Free text input	Modify the default HTML text version of the email body. There are various strings here which allow for dynamic elements within the email text, these should not be modified.

Duplicating an email template

Selecting the Duplicate option creates a copy of that email template and opens the Edit Email Template screen (see previous section).

Deleting an email template

Do not delete the standard email templates as this will cause problems with the app. Any additional templates you create can be deleted without causing any issues.

Flow Builder Events (Emails)

When an email is sent and to which recipients it is sent is controlled entirely by the Flow Builder.

The Flow Builder can be found in the Shopware Admin under Settings -> Shop -> Flow Builder. The flows from the Affiliate System all begin with PremsAffiliate.

A flow can be edited by clicking on the 3 dots. In the detailed view in the Flow tab, you can define the triggers and actions. To change the recipients of an email, click on the 3 dots in the Send email action and select Edit action. You can change the Recipient in the layer that opens.